I curate a weekly newsletter using Inoreader. Each day (typically all happens in the weekend), I flag RSS articles that interest me. By week's end, I have ~80 flagged pieces to sort through for the newsletter.

The problem: I didn't know what came next during curation. One RSS item might be a short blog post. The next might be a 50-link resource, or a video. I'd switch context constantly. Or I'd skip items and revisit them later—wasting time all over again.

Yesterday, I fixed it.

I spent 30 minutes revamping my folder structure. Going from unused generic categories "Technology", "Security", "Productivity", etc. to just three folders: Quick, Video, and Collection. That's it.

Now when I do my first-pass curation, I choose a folder first. This tells me what type of content I'm curating. Short on time? I grab Quick items. Want deep dives? I hit Collection. No more context switching. No more revisiting.

The result: I cut curation time by 30%. Two hours down to one-and-a-half hours.

Stop copying other people's systems. Build one that fits how you actually work.